Although you try to prevent accidents and injuries on your schools’ premises by maintaining good housekeeping, performing routine maintenance, placing warning signs during wet weather, conducting regular inspections, and following established best practices, accidents may still happen. A very helpful toolgating damages after an accident is accurate inspection records that helthatve due diligence on the charter schools’ part.
Inspection records can be maintained in a simple notebook or an electronic file. At a minimum, the inspection records should include the following information:
- Date of the recent inspection being recorded.
- Date of most recent prior inspection.
- Areas of inspection completed on date indicated.
- Deficiencies were noted during the inspection.
- Corrections completed during inspection or scheduled for completion.
- Prior deficiencies and confirmation of their correction.
- Name of person(s) completing the inspections and corrections.
- Time of day inspection completed.
Some of this information will naturally be recorded on your facility inspection checklist. The purpose of maintaining inspection records is to show due diligence and proof your school does not allow dangerous conditions to be ignored. By managing records consistently over time,, you can determine gaps between your written inspection guidelines and what is actually being performed.